How to recall and replace an email in Microsoft Outlook or Outlook 365

In our previous tutorials, we had covered the methods to delay sending an email in Outlook, how to add a digital signature to Outlook but we missed an important development – the Recall feature in Outlook. The feature recalls and replaces an email message that you lot sent accidentally or unintentionally. Notwithstanding, the feature is bachelor simply for Windows clients. It is available on Microsoft Outlook and Outlook 365. Outlook for other platforms such as Mac do not back up this feature.

Recall Email Message in Microsoft Outlook

Individuals working in an organization, having an Office 365 or Microsoft Exchange e-mail business relationship tin configure Outlook to recollect and supersede a message. The reasons for exercising this option can be many and range from an embarrassing typo to anger, but to be regretted later. Whatever the example is, yous can disengage the 'Transport' option in Outlook 2022/2016/2013/2010. Here's how to remember an electronic mail.

Recall and supervene upon an electronic mail in Outlook

Many times, when we review a bulletin after it has been sent to someone, we realize there'due south some mistake in it. Either an attachment was not loaded, or some important detail was missing. This makes us think, there should be a way to recall the sent messages. Fortunately, Microsoft'southward popular email client – Outlook offers an option to recollect and replace a message. To recall and supplant an email in Outlook, you'll demand to do the following:

Open Outlook and go to Sent items
Switch to 'Actions' tab
Access 'Recall this message' option.

Delight note that this facility is non present in Outlook for the web. Also, if you lot don't run across the Call back This Message control after you lot click 'Send' button, y'all probably don't have an Exchange business relationship.

i] Call up and supercede a bulletin

Open up your Microsoft Outlook account and from the left side-bar menu, select 'Sent items' folder.

Then, go to 'Movement' section. Under information technology, find 'Actions' menu.

Recall and replace a message

Hit the drop-downward arrow next to 'Actions' menu and select any one of the following options from the list displayed,

Recall this message
Resend this bulletin

Recall and replace an email in Outlook

Instantly, a window will popup on your computer screen, prompting you to have ane of the post-obit actions,

Delete unread copies of this message
Delete unread copies and replace with a new message

If you would like to ship a replacement message, compose the bulletin, and and so click 'Send' or select the desired pick and hit the 'OK' button.

Now, the success or failure of a message remember depends on settings configured in the recipient's Outlook business relationship. Below are the possible scenarios.

2] Different scenarios of Think bulletin for the sender and the recipient

Activeness undertaken past the sender	Settings or options configured by recipient	Result/outcome
A message is sent but recalled later and replaced with a new message.	'Automatically process requests and responses to coming together requests and polls' check box nether 'Tracking' is selected.	Both, original message and the recall message are delivered. If the original bulletin wasn't read, information technology is deleted. The recipient is informed that you, the sender, deleted the message from his or her mailbox.
The sender sends a message to the recipient but recalls information technology after and replaces it with a new 1.	'Automatically process requests and responses to meeting requests and polls' checkbox under 'Tracking' is not checked.	Both, the original message and the recall bulletin are received by the recipient and there can exist two outcomes – Out of the two, if the recipient opens the call back message start, the original message is deleted. In such a case, the recipient is informed about the sender'due south action (message deleted from the recipient's mailbox). If the recipient opens the original message first, the recall action fails, and both the original and think messages are bachelor.
The sender sends a message to the recipient and undertakes call up action. Later on, replaces the original message with a new one.	The recipient moves the original bulletin (from the sender) out of the Inbox to another folder. Simply lets the recall message to reside under inbox.	If the recall message and the original message exist in separate folders, the recipient receives a bulletin indicating the recall attempt has failed. Withal, both, the original bulletin and the new message will be available for view to the recipient
The sender sends a message to the recipient but recalls the original message to supersede information technology with a new 1.	Both, the original bulletin and the call back bulletin are moved to the same folder.	If the recipient opens the call up message first, the original bulletin is deleted, and the recipient is informed that the sender of the message has deleted the message from the recipient's mailbox. If the recipient opens the original message starting time, the recall fails, and both the old and new messages are available for viewing.
The sender sends the message to a public folder. Later, recalls the original message to replaces it with a new one.	No action taken or configured by the recipient.	The remember message role is successful, if the recipient has read admission to all the items in the public folder and reads the recall message beginning. In such a case, but the new message remains and the sender receives a notification maxim the call up attempt was successful. If the recipient has already marked the original bulletin equally read, he or she is informed that the recall failed, and only the recall message is deleted

Information technology is also important to mention here that the sender cannot choose to call up a message that's protected by Azure Data Protection. It is also important to bear in mind that the success or failure of a message recall depends on the recipients' settings in Outlook. Consider the following scenario to understand this concept better.

Suppose you want to send a bulletin to someone y'all know but find that the message is incomplete or missing something important. What do you do? Simple, recall the original bulletin and replace information technology with a new one.

Under such a scenario, both the original message and the recall message are pushed to the recipient's Inbox and if 'Automatically process requests and responses to meeting requests and polls' checkbox under 'Tracking' option is selected by the recipient then, the original bulletin is deleted and the recipient is informed that the sender has deleted the message from his or her mailbox.

Similarly, if the same checkbox has no checkmark confronting it, and then 1 of the following things can occur on the recipient's reckoner,

The original message gets deleted, and the recipient is informed that y'all, the sender, have deleted the message from their mailbox (If the recipient opens the recall message first)
If the recipient opens the original message first, the recall fails, and both the original and recall letters are bachelor for the recipient's view.

Bulletin Recall is bachelor after you click Send and is available simply if the recipient has an Exchange account within the same organization.

Read next: How to automatically Frontward Electronic mail in Microsoft Outlook.

Recall and replace an email in Outlook